Change within projects is unavoidable, but having adequate change management procedures in place helps projects stay on-time and within budget in spite of change.
Project changes are one of the easiest ways to raise the blood pressure of senior management. Mid-project Changes are always unwelcome.
Project changes have to be considered in each of the main phases of project management:
- Monitoring & Controlling
How to Create a Change Management Plan
A change management plan is like a roadmap that shows all the steps you need to take from identifying the change to achieving it. This plan not only sets the course by which you can execute the change, but asks how it will impact the schedule or budget, how workflows will be affected …
Define the following elements to build an effective change management plan for your project.
Who will execute what in your change management plan? Who has the authority to submit a change request, who reviews them and who approves them?
Change Control Board:
Add to your change control board people who will receive the change requests and have the authority to approve or decline them.
You need a process in order to effectively create, evaluate, approve, manage and control the change orders. Without a process, change management is unmanageable.
Change Request Form:
You have to create a change request form to capture the data. It’s crucial that the information you collect is consistent throughout the project.
Mainly, this is a place to collect, and then track all the change orders. Without a central location where changes can be identified, requests approved and assignments documented, progress can’t be tracked.
Adopting the right project management tool is a watershed moment in your change management process. An effective platform like Averroes Software simplifies the task and helps you hit your targets better and faster.